Friday, March 15, 2019

What Can Make a Sublease Unmarketable - 5 Situations

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I recently wrote about the Yin and Yang of subleases wherein I discussed the elements which make a sublease risky and non-beneficial to the owner and occupant of a building - “because subleases are generally unfavorable to the original occupant (sub-landlord) and owner (master landlord), risky, and complicated.” Also discussed was a definition of a sublease - “What is a Sublease? When a tenant must relieve himself of a lease obligation prior to the expiration of the lease, the need to sublease occurs.

Today, I embark on an explanation of the five situations which can cause a sublease to be unmarketable.

The term of lease. We toured a space yesterday being marketed for sublease. A decision to vacate prior to the expiration of the lease was made by an occupant whose corporate headquarters are out-of-state. Now fifteen months remain on the lease obligation. Akin to a well shopped clearance rack at Nordstrom - the short term will appeal to very few occupants. You see - generally - a three to seven year term is sought by prospective tenants. A move is expensive, disruptive, and quite inefficient. Most are unwilling to move only to do so again a year later - if extension terms can’t be reached with the owner of the building.

Uncooperative owner. Owners ride the length of their leases through market swings. In the example above - additional years could be tacked onto the fifteen months - if - the owner will play ball. Where we are in a market cycle - up or down trending - can predict how a landlord will react to a request for a longer lease. If our market is improving - he has no incentive to strike today. Storm clouds on the horizon? Yes! Let’s deal.

No concessions. A tenant with remaining years on their lease wants out - as quickly and cheaply as possible. Consequently - requests for changes to the space - at the tenant’s expense - are not typically on the table. Furthermore - most occupants - who have vacated - are not interested in investing to re-furbish the interior. Therefore - a sad, worn out building greets prospective occupants. Not terribly inviting.
Credit of the occupant. An owner with an Amazon lease will not be terribly interested in accepting anything less. Why should he? He has Amazon on the hook. If Amazon has decided the unit no longer meets their needs and vacates - the owner can be quite selective in backfilling.

An above market rent. Any lease in SoCal originated after 2015 will most likely be above the going rate today. So grouped with your amazing credit, a short term lease, an uncooperative owner, and an unwillingness on your part to paint and carpet - you could be stuck. So what’s the answer? Conduct a fire sale of sorts. Take a look at what you owe and figure 75% of that amount. Now market your sublease at that reduced rate. You might just find that unicorn willing to transact.

Allen C. Buchanan, SIOR, is a principal with Lee & Associates Commercial Real Estate Services in Orange. He can be reached at or 714.564.7104. His website is

Friday, March 8, 2019

Technology I USE Everyday - Top 10

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Often, I have opined how our residential counterparts have the edge on commercial real estate professionals when it comes to our use of technology. Simply, it revolves around three reasons - the demographics of our industry, techno providers selling individual vs enterprise solutions, and the biggie - our available inventory is not shared with a Realty board - which means the consumer cannot widely view what’s for sale on-line. Some of us, however, have seen the light and adopted technology to benefit our practices and our clients. Below is a review of the technology I USE everyday.

iPad and iPhone. I spend the majority of my days on the road or in the field. Therefore - it’s critical for my technology to be mobile. The two Apple products above allow me to transact anywhere, anytime.

DropBox. My team saves all of our files - brochures, contracts, reports, offers, and correspondence to DropBox. We can then access the docs from our dining room table on Sunday or at client’s office on Tuesday.

I-Annotate. This cool app allows me to make changes to a PDF and forward the changes to our team for editing. Collaboration is enhanced as all of our team members see the changes real time.

Buildout. All of our marketing collateral originates here - brochures, presentations, opinions of value. If we change a square footage or an asking price - the edit occurs throughout all of the syndicated channels. Our listings are published through ten on-line broker portals with the click of a button. My favorite feature, however, is the document vault - a cloud based repository of every piece of paper related to a deal. No more endless emails with PDF attachments or files too large to forward. We simply send a link and anyone can access the important paperwork.

MailChimp. Email marketing made easy. The first 2000 contacts are FREE! Plus, you can see who opened the piece and who opts out.

DocuSign. Our residential brethren have used this for years. Commercial agents are slowly adopting this pain-free way to execute contracts quickly.

CoStar Go. All of our available buildings, comps, tenant and owner information is available through this app. Not quite as powerful as the desk top - but close - we can drill down from an aerial view and see particulars on any parcel of commercial real estate.

ClientLook. The heartbeat of our business! This Best in Class contact relationship manager allows our team to track conversations, follow-ups, tasks, meetings, and events. I especially am drawn to the CRM’s integration with our other technology such as MailChimp, Buildout, and DropBox.

Keynote. All of my listing and tenant rep assignment pitches are generated through Keynote - the Apple equivalent of PowerPoint. Super intuitive and flexible - I can sit in my living room and design a presentation in a flash - including live video, images, and internet links.

Zoom. Can’t be there? No issue! Just create a Zoom call and you and your client can share screens and see each other face-to-face.

Social Media. My use of social media alone is column worthy. Suffice it to say, I create two pieces of original content per week - this column and a video. We then re-purpose the content via several channels - Facebook, LinkedIn, Twitter, and Blogger.

Allen C. Buchanan, SIOR, is a principal with Lee & Associates Commercial Real Estate Services in Orange. He can be reached at or 714.564.7104. His website is

Friday, March 1, 2019

Six Tough Commercial Real Estate Conversations - Cooperation Can Help!

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Cooperation is a reality in commercial real estate deals. Meaning - a buyer and seller or landlord and tenant - must reach an agreement. Simple. But there are other layers of cooperation which factor in - the professionals representing each side - brokers, lawyers, lenders, CPAs, and the like. All must genuflect at the alter of a deal for it to close. Generally, the level of cooperation is enhanced when the advisors do their jobs. That is - conduct the tough conversations which should precede any transaction. Indulge me while I describe a few of my favorites.

The disruption of a move. Sure. Moving to save a few dollars may seem like a good idea. But, a move is expensive! Once physical moving expenses, the potential loss of key employees, downtime, fixturization of the new facility, and customer confusion are weighed - are you really saving? Have you considered things such as internet speed, a new phone number, website changes to reflect the new address, revised marketing collateral? Add any sort of complexity to the use with which you utilize the building and a costly use permit may be needed. Someone must consider the true cost of a move before you wander into the market.

Taxes, taxes, taxes. Uncle Sam, the state of California, and the Affordable Care Act will all want a major taste of your sale proceeds. The time to understand the impact is before you plant that “for sale” sign. Easy math. You can plan on approximately 40% of your gain to be consumed by taxes. Whaaaat? That’s correct. A tax professional can run the numbers for your specific situation. Sure. You can employ certain tax deferral strategies - a 1031 tax deferred exchange, a charitable remainder trust, or an installment sale - but all come with complexities which should be fully vetted.

Market realities. Small business owners that buy or lease commercial real estate are smart. They read. They listen to their customers. They’re informed. In today’s market - unrealistic owners get crushed. The halcyon days of crazy asking prices, waves of buyer interest, and feeding frenzies have vanished like La NiƱa. Sure. Deals are transacting - but, at a more normal pace.

Condition of the building. During the go-go days of 2016 and 2017 - a buyer would overlook repair necessities such as the roof, air conditioning, paving or exterior condition. Not anymore. We recommend a pre-sale inspection to identity any issues and an assigning a cost estimate. Even if you opt to wait on the fixes - you know what they will run.

Limited availabilities. The weird thing is demand still exceeds supply - there are fewer buildings on the market than buyers. What’s changed since last year? Buyers are proceeding more cautiously, offers well below asking prices are the norm, and market times have increased.

Complete information. Access to scaled drawings, an office layout, a building inspection highlighting the condition and needed repairs, a current title report, copies of leases, expenses, maintenance contracts, and utility bills - all can hasten the timing of a transaction. Buyers will ask. Have them ready.

Allen C. Buchanan, SIOR, is a principal with Lee & Associates Commercial Real Estate Services in Orange. He can be reached at or 714.564.7104. His website is

Friday, February 22, 2019

Who Will Pay the MOST for Your Commercial Real Estate

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Generally, as a seller of commercial real estate - you have three motivations - to transact as quickly as possible at the highest price with the fewest conditions. Simple. In practice, it’s a bit more complicated. Your offering - if properly marketed - will appeal to a number of different types of buyers. Below is a recap of each buyer type you may encounter and their pricing expectations.

Developer. Motivated by the highest and best use the property can generate - a developer views a parcel of commercial real estate in terms of a re-use, demolish and re-build, or new construction. Critical in a developer’s pricing is their calculation of the new construction’s ultimate value - rent or sales price. Considered are things such as construction costs, construction time, city approvals, market trends, and exit strategy. Generally developers are well heeled and can close once a city gives them the green light. Price they will pay - Low.

Investor. If the building you are selling has income - great! Where is that income relative to the market? How stable is the tenant? How much lease term remains? In simple terms - an investor will value the income stream based upon their risk tolerance. The higher the risk - the lower the number he is willing to pay. Occasionally, an investor will purchase a vacant building - one without a tenant. In this case - the cost to originate a lease is formulated. Taken into account are market rents, downtime, concessions, improvements, and broker fees. The dollar amount of lease origination is generally deducted from the purchase price - akin to a car dealer who will give you a wholesale price - retail less the cost of refurbishment. Price they will pay - Low to Low Medium.

Out of area occupant. Certain areas of SoCal are “catcher’s mitts”. Meaning - the natural migration of local buyers gravitates in their direction. Typically, this exodus occurs west to east - as our basin developed this direction. Orange County attracted buyers from Los Angeles and the Inland Empire attracted occupants from Orange County and the San Gabriel Valley. Geography like the port of Los Angeles or the greater Ontario area also can have national appeal. Folks looking east are pleased with the affordability and quality of construction. Companies forging a new Southern California location suffer from sticker shock. Price they will pay - Medium.

In area occupant. These businesses are established within the community where your building resides. Chances are their labor force is close by, they may own a home in close proximity, and they attend Rotary and the Chamber of Commerce meetings monthly. Plus, they don’t want to leave. Price they will pay - Medium High.

Neighboring occupant. Take all the components of an in area occupant and couple those with a facility next door - Voila. Add in some stickiness to their existing operation - extra power, excess parking, a use permit - Boom. Price they will pay - High.

Existing tenant. I’ve said many times - in this space - your best buyer is generally your existing tenant. Why? They understand your building better than you do. They’ve found great utility in the location and improvements. Their cost to move is huge. Trifecta! In some instances your transaction costs - no broker - are less by selling to your tenant - your bottom line is enhanced. They also pay rent to you while you are closing the deal. Price they will pay - High to Very High.

Black swan. Warning. These are rarer than a Ram’s Super Bowl victory - they happen - but not often. Defined as a buyer with a unique vision, need, or requirement that ONLY your property will fill - these “swans” swim in elevated waters. Some recent examples - a brewery operator who bought an industrial building across from a sport’s venue, an investor motivated by a tax deferred exchange, a church who’d sold their existing sanctuary and had a wad of cash to spend on a new location. Price they will pay - Off the Charts High.

Allen C. Buchanan, SIOR, is a principal with Lee & Associates Commercial Real Estate Services in Orange. He can be reached at or 714.564.7104. His website is

Friday, February 15, 2019

With the Slowdown - How should you Change - 4 Ways

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I read with great interest this week a column by Jeff Collins entitled Home Seller’s Market Cooling wherein he reports the year over year home sales in December of 2018 declined 20.3%! This is a staggering figure and confirms “the bloom is off the rose” officially in the housing market. Economic uncertainty, a spike in interest rates, and a glut of homes for sale are the culprits - a decline in the median home price in SoCal is the hangover that will follow. Will the carnage be similar to 2008-2009? I doubt it - but we will have to stay tuned.

You may be wondering - I thought this was a column on COMMERCIAL real estate? Indeed. But our world closely mirrors that of our residential counterparts - albeit nine to eighteen months later.

So with that hurricane of change on the horizon - how should you - an occupant of commercial real estate prepare for the downturn that is blowing our direction?

If you’re in a lease. The owner of your building relies upon the rent you pay each month to fund his livelihood. He’s had a great run! You may find yourself paying a rate which is over market. Remember that renewal you signed in 2016 when no alternatives existed for your consideration and you decided to stay put? Yep. You’d have more leverage this year. So now you’re faced with a few more years of rent premium. Do you have an argument? Of course. Depending upon the nature of your building owner - you may be able to appeal to his need for stability. He may be willing to reduce your rent in return for your commitment to stay another few years past your expiration. Give it a try. The worst he can say is no.

If you’re lease expires this year or next. You’re golden! The market is moving in your favor. Find a commercial real estate professional who can report to you - monthly - on the market. You’re interested in new availabilities and new completed transactions. Pay close attention to how long these avails stick around, how many leave the market each month, any variance in “ask” vs “take”, and the concessions owners are including - such as abated rent and money for upgrades. If my prediction is correct - you’ll start to see more owner motivation creeping in.

If you want to buy. Wait! Similar to the posture you adopt with an expiring lease - the market is moving your direction. It may not appear that way because our vacancy is still historically low. But, we are seeing two things which confirm the shift. First, we are witnessing price reductions for offerings that have not sold. In a robust market - the only price reductions you see are for buildings with problems. Now, that is evolving into solid offerings - maybe overpriced at the outset - settling into reality. Secondly, fewer buyers are orbiting waiting for an open place to land. Those in the market are not afraid to “make an offer” at well below asking price.

Position yourself for success. Some believe - as the market changes - the need for preparation vanishes. Not so! If you’re scouting the area for that perfect lease with a motivated landlord - you still must make sure your financials are updated and solid. Give some thought to your story and verify it’s compelling. Create a laser focused understanding of your value as a tenant and be conversant with his cost to originate a lease with you. Specifically - how much revenue will your lease generate over the term minus the abated rent, improvements, and broker fees. Will he lay fallow a few more months until someone else wanders by? Buying? You still need a pre-qualification from a lender. Certainty of close is what most seller’s seek today. Finally, remember - negotiations work best when both parties win.

Allen C. Buchanan, SIOR, is a principal with Lee & Associates Commercial Real Estate Services in Orange. He can be reached at or 714.564.7104. His website is

Friday, February 8, 2019

New Industrial Buildings - Why not More of Them?

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Industrial buildings - where folks make, store, stage, service, and ship things - have been the darling of investors and developers for almost ten years. Given the simplicity of design and the flexibility of uses - these large concrete boxes rise out of the ground akin to those card houses you erected as a kid. Demand from occupants has been robust as every new development in Orange County has been consumed - many before the completion of construction.

So with these realities as a backdrop - investor interest, simplicity, demand - why don’t we see more new development in the OC? The short answer? It’s risky!

For a longer review - I posed the question to Gary Edwards and Jeremy Mape of Western Realco. What follows is their take on why. By way of background, Western Realco has developed over 3,000,000 square feet of industrial buildings since 2010. Most notably - the former Beckman site in Fullerton, Neville Chemical site in Anaheim, vacant land formerly owned by Harte Hanks and Suzuki in Brea, and a couple of shuttered data centers - they’ve been active!

Site scarcity. In order for new development to occur, a vacant site is needed. Vacant land sites in our county are rarer than a blood moon - so, developers are forced to re-purpose obsolete manufacturing plants - such as the ITT site in Santa Ana or the former Boeing campus in Anaheim. Because the operations housed on the parcels commenced in an earlier regulatory era - simply demolishing the old structures can be complex. Environmental concerns such as asbestos, methane gas, underground fuel storage - or worse - can be encountered. Someone must pay to clean up the mess before new buildings appear. Fewer and fewer of these opportunities exist. Plus the remaining ones are costlier - partially because many developers have opted to scrape aging plants in favor of multi-family projects.

Processing time. The old adage “time is money” certainly applies here! Frequently, cities have a different vision for a project than the builder. Time is required to sync the expectations. “Short staffed” typically describes the city workforce tasked with reviewing conceptual drawings, offering commentary, making changes, preparing staff reports, and approving the development. Occasionally, residents will weigh in with their concerns about increased truck traffic, noise, and disruption. All of these issues must be carefully anticipated, massaged and resolved - without breaking the bank. Generally, a land owner will want his money before a final plan is approved and permits can be issued. Therefore, a huge uncertainty is born by the builder - if something unexpected arises - he’s stuck.

Rising construction costs. Site scarcity described above means you pay more. Materials including concrete, steel, drywall, roofing paper, and paint have all seen a bump in price - especially if the products are petroleum based. Contractors are busy. They can charge more for their contribution. The modern industrial occupant demands more goodies be contained in the new construction. That extra 4-8 feet of building height requires more concrete and engineering calcs. A beefed up warehouse fire system needs bigger pipes and stronger water pressure. Concrete vs asphalt parking lots? Yep. Costlier.

Rents haven’t kept pace. Site, processing, and construction - the three pillars of a project’s expenses - create a cost model from which a return is derived. The return is formed by the rents a resident pays for the facility. In the 1980s - for instance - a 10% return on costs - after a preferred return was paid - was the norm. Nowadays the expected return is around 5-5.5%! You may be thinking - where do I get a 5.5% return? That sounds great! Just remember a lot of risk is associated with the return. One surprise - boom! Bye bye return. Net effect? Rents have now eclipsed $1.00 per square foot - vs $.55 per square foot nine years ago. However - they’ve not kept up with the increased costs - despite a lower return expectation.

Allen C. Buchanan, SIOR, is a principal with Lee & Associates Commercial Real Estate Services in Orange. He can be reached at or 714.564.7104. His website is

Friday, February 1, 2019

5 Random Commercial Real Estate Thoughts

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Every now and then, it’s fun to empty the inbox of my consciousness and share with you some disparate thoughts circling my brain. So, in no particular order - here goes!

Two types of listing presentations. If ever you’ve sold or leased commercial real estate - chances are you’ve sat through one or a dozen pitches from someone in my profession. Common with all was a request to exclusively list the property with them. You may have noticed - these “pitches” fall into one of two categories - an owner centric or broker centric approach. 

A broker centric package starts with a recap of their qualifications, years in business, all the deals they’ve done, their amazing marketing support - blah, blah, blah. As your eyes glaze and your thoughts wander toward your weekend plans - two questions arise. So what? How does any of that apply to my specific situation? Enter the owner centric review. Demand this of your providers. Contained should be a review of your reality, a recap of your property, market stats and a plan to elevate your offering above others on the market.

Has the government shutdown affected us. Yes. In two ways - uncertainty and loan approvals. The wild stock market gyrations, news of a global slowdown, tariffs, and the longest government shutdown in history have given small business owners reason to hit the pause button on long term commitments such as hiring, machinery purchases, leasing and buying buildings, or borrowing money. Plus - a high percentage of building purchases are financed through the Small Business Administration - SBA. No SBA loan applications are being processed. Once the government reopens its doors - plan on a severe backlog of applications and approval delays.

What if face to face is impractical. Presentations, building tours, and discovery meetings are best accomplished in person. But what if logistics don’t allow - the owner is in Germany, there are multiple decision makers, or one of the parties is ill? Tools such as FaceTime, Zoom video, and can all replicate an in-person experience.

Supply chain improvements. As customers demand purchases to be at their doorstep instantly - the supply chain allowing that to occur must get better. Supply chain - from manufacturer to consumer - has evolved since the catalog ordering days of the sixties - when your item arrived seven weeks later. Now - click an image in an app - complete the buy with PayPal or your Visa - and a knock on your door occurs with your purchase. What’s not seen is the enormous infrastructure of shipping containers, truck terminals, warehouses, and delivery vans that are required. Look for cool new stuff in 2019 - vendor apps and warehouse ordering systems based on LED lighting - just to name a couple.

Are we in a recession. Technically no. Defined as negative growth in gross domestic product - our economy is still expanding. However, uncertainty breeds inaction. Inaction leads to a slowdown. Voila. Stay tuned.

Allen C. Buchanan, SIOR, is a pricipal with Lee & Associates Commercial Real Estate Services in Orange. He can be reached at or 714.564.7104. His website is